D3.1 The City Library Board of Directors is considered the trustee for all gifts and donations of money, personal property, and real estate when accepted by the Library.
D3.2 All received gift materials become the property of the Library and are evaluated for inclusion in the collection using the same criteria applied to the purchase of materials (see TS2, Gifts and Unsolicited Materials).
D3.3 All cash and memorial gifts for materials, capital programs, or other development projects are administered by the Communications Manager and Business Manager.
D3.4 The Communications Manager acknowledges donors for their gifts with a written letter signed by the Library Director. The letter should state the date and the amount of the gift. If applicable, language should also be included that states no goods or services were received in consideration of the gift. Donations of major gifts (over $5,000.00) are acknowledged in accordance with recognition procedures developed by the Library Board of Directors.
D3.5 The Board of Directors, upon recommendation of the Library Director, approves the format for any permanent plaques, inscriptions, or other recognitions to ensure fairness, aesthetics, and donor goodwill for the Library System.
D3.6 The Library Director reports to the Board of Directors any major donation of money, personal property, and real estate.
Approved by Library Board of Directors, March 2008