DIS2.1 Printed Materials
DIS2.1.1 Members of the public may contact a library manager at a branch library, a library manager in an individual department in the Main Library, or the Communications Manager of the City Library to have printed materials (i.e., flyers, brochures, or posters) distributed, posted, or displayed within library facilities or on library property, at any time prior to the date of the event.
DIS2.1.2 Except as otherwise provided in these guidelines, library managers will approve the distribution or posting of printed materials that contain information on cultural or educational activities, are of general interest to the community, or are of an appropriate nature for use in library facilities as defined by the City Library.
DIS2.1.3 The City Library reserves the right to limit the number of printed materials to be distributed or posted for a single event, or on a specific topic at any library location, or to deny the posting of large posters or notices due to space constraints.
DIS2.1.4 Items larger than posters (i.e. banners or large objects) must be reviewed and approved by the Department Manager/Assistant Manager, Communications Manager, and the Deputy Director before installation in library facilities. In addition, the Facilities Manager may need to be consulted to avoid damage to library structures, surfaces, and fixtures.
DIS2.1.5 These items should adhere to the following criteria:
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Be of notable interest to the community.
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Relate to or complement a library program, partnership, or strategic plan outcome.
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Highlight or stimulate use of library resources.
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Avoid distraction from the library’s aesthetic experience in a significant way.
DIS2.1. 6 The City Library will not distribute, post, or display the following printed materials:
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Advertising for profit-making or fundraising affairs unless the event is of recognized cultural or educational interest to the community (such as a fundraiser for the symphony).
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Advertising or promotional materials of a profit-making, commercial entity or sale of items.
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Election or campaign materials promoting a specific candidate, issue, or party.
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Obscene materials.
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Legal notices, such as trustees sales.
DIS2.1.7 Library staff will post approved printed materials in areas designated for community information by a library manager and will use only pins, tacks, staples, masking tape, etc., approved by the Library Director or Deputy Director.
DIS2.1.8 Printed materials not accepted for posting by library managers will be discarded by library staff.
DIS2.1.9 Staff will regularly monitor posted materials for currency and discard outdated items. Due to space limitations, the City Library will post general public materials without expiration dates for no longer than two months.
DIS2.1.10 The City Library assumes no responsibility for public materials in library facilities and will not be able to return the materials to the owner.
DIS2.1.11 Each department at the Main Library and each branch library is responsible for maintaining attractive and current display areas.
DIS2.2 Special Area Displays
DIS2.2.1 Small display cases and shelves are available throughout the City Library System and are available primarily to highlight and promote library materials, services, and programs. Members of the public may contact a library manager at a branch, a library manager in an individual department in the Main Library, or the Communications Manager of the Library to obtain guidelines and procedures for displaying items in these special area displays or in a self-contained, free-standing format.
DIS2.2.2 The City Library maintains complete control over the content of special area displays as an extension of library resources and services. Managers and assigned staff members may invite individuals or organizations to display materials in order to enhance a library program or library materials.
DIS2.2.3 Items for display in special area displays must adhere to the following criteria:
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Highlights or stimulates use of library resources;
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relates to or compliments a library exhibit or program;
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is of cultural, historical, or educational significance;
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is of notable interest to the community;
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relates to other significant exhibition or event in the community;
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is of suitable size and physical form;
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requires minimum security.
DIS2.2.4 The City Library will not display the following materials:
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Advertising for profit-making organizations or fund raising events unless the event is of recognized cultural or educational interest to the community.
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Advertising or promotional materials of a profit-making, commercial entity, or sale of items.
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Election or campaign materials promoting a specific candidate, issue, or party.
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Obscene materials.
DIS2.2.5 Library managers in each agency make the final decision on materials displayed in special display areas. Special displays are generally changed every 6-8 weeks.
DIS2.2.6 Members of the public who display materials in special areas agree to:
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Provide the Library with an itemized list of display materials which includes the replacement value of each item.
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Leave the display intact through the entire run of the exhibit.
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Pick up display items within three days of the end of the exhibit.
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Complete and sign a Display Agreement contract (see DIS2.3) which must be received by the City Library prior to the starting date of the display.
DIS2.2.7 The Library agrees to:
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Assist with the installation.
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Insure the display items against damage or losses for an appraised value not to exceed $5000.00 for the entire collection.
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Provide a small sign that identifies the owner of the collection.
DIS2.2.8 A collection which exceeds $5000.00 in value is displayed at the owner's own risk. In special circumstances, the Library may consider insuring for more than $5000.00. Coverage above $5000.00 must be negotiated through the Library's Financial Services Manager and Deputy Director. Contract addendums must be signed by the owner and the Deputy Director or another Administrator in her/his absence.
DIS2.3 Display Agreement Contract
THIS AGREEMENT, made and entered into this day of 20 , by and between the Salt Lake City Public Library, hereinafter referred to as "Library," and
, hereinafter referred to as "Owner."
WHEREAS, Owner desires to display certain items (hereinafter referred to as "the display") at facilities of the Library; and
WHEREAS, Library is willing to allow Owner to display the items under certain terms and conditions;
THEREFORE, in consideration of the mutual promises contained in this Agreement, Library and Owner agree as follows:
Owner shall exhibit the display beginning on , 20 ,
and running through , 20 , unless Library, in its
discretion, determines to terminate the display at an earlier date. The display shall be presented at
the Library, the address of which is
. The display shall
contain (number of) items in the following media: .
Display to be exhibited shall be consistent in form, quality, and content on which Owner's selection for display by Library was based. Such consistency shall be determined by Library in its sole discretion.
Library, in its sole discretion, shall determine the duration, location, and manner in which the display is to be exhibited to the public. Library staff shall have responsibility for the hanging or arrangement of all items, and for all signage regarding the display. Library, in its sole discretion, may use signage descriptions to inform patrons of the nature of the display, for example, informing patrons of sexually explicit or graphically violent material.
The display, including purchased items, will remain on exhibit for the duration of the exhibition. If removal or relocation of an item is required during the duration of the display, Library will notify Owner as soon as reasonably possible.
Owner warrants that the display exhibited does not violate any local, state or federal law, including those governing pornography, libel, copyright, privacy, and/or publicity. Owner shall indemnify and defend Library against all claims, liability, damages, costs and expenses, including attorneys' fees and expenses, arising out of exhibition of the display by the Library.
Owner and/or her/his representative will deliver a complete display, ready for installation, to Library as scheduled. The scheduled date and time for delivery is
.
All items must be in good condition when delivered.
Owner shall remove all items from library facilities as scheduled. The scheduled date and time for removal is
_
Owner acknowledges that Library has no adequate storage for display items. If Owner fails to pick up the display as scheduled, Library may place the items in storage at Owner's sole risk and expense.
On or before , 20 , Owner shall furnish Library the following: A typewritten list of items to be displayed, including (where applicable) title, medium, whether or not the item is for sale, and price or value. Library shall have the right to use this information to publicize the display.
Owner hereby expressly agrees that Library and the news media shall have the right to photograph, film, and/or videotape any or all of the items displayed for purposes of publicizing the exhibition and keeping a historical record of the display.
Library shall be responsible for insuring the display against damage, destruction, or theft; but in no event, shall the Library's total liability exceed the sum of up to $5000.00 (Five Thousand Dollars) for the entire collection unless a separate agreement is appended to this contract. In the event of such loss, the value of all items may be based upon an estimate of appraised value supplied by an independent appraiser chosen by the Library.
If applicable, Library will refer all inquiries regarding purchase of items exhibited to Owner or her/his designated representative as set forth below:
Name
Home Telephone Work Telephone
Address
At the Library's discretion, and as an enhancement to the display, the Owner agrees to a public
□ reception, □ workshop, □ demonstration, □ presentation
on at a.m./p.m. at
the Library. If an opening reception is scheduled, the Library
will provide light refreshments.
In the event of the death of Owner during the display, Owner's legal representative shall notify Library in writing and furnish a certified copy of his authority. Upon the furnishing of such evidence of authority and the expiration of the term of the display, the items of Owner will be released to the legal representative.
The terms of this Agreement shall inure to the benefit of and be binding upon the heirs, administrators, successors, and assigns of the parties hereto.
This Agreement shall not be altered, amended, or modified except in writing and signed by all the parties.
SALT LAKE CITY PUBLIC LIBRARY OWNER
By: By:
(Print name) (Print name)
(Date) (Date)
DIS2.4 Addendum to Display Agreement Contract
Addendum to Display Agreement
THIS ADDENDUM, appended to the Display Agreement between Library and Owner, provides the Library’s agreement to insure the following item(s) against damage, destruction, or theft in excess of the Library’s regular liability of up to $5,000.00 per display. The value of all items will be based upon, and may be subject to, an estimate of appraised value supplied by an independent appraiser chosen by the Library. The Owner may be required to supply supporting documentation for amounts claimed, such as photographs, independent appraisals, or reviews.
Description Amount
SALT LAKE CITY PUBLIC LIBRARY OWNER
By: By:
(Print name) (Print name)
(Date) (Date)
Approved by Library Board of Directors, January 2010