REF8.1 Policy Statement
The Periodicals Collection of the City Library provides access to materials unavailable at other area libraries. It is a noncirculating, archived collection. Many of the physical items in the collection are old and fragile. These are very valuable resources which require special care and preservation. Therefore, library staff need to balance the information needs of users with the protection of this collection. As a result, there are special requirements for using many of these materials in order to ensure that the collection remains a viable and accessible resource for future users.
REF8.2 Procedures for Patron Use
The collection is available to patrons during the hours that the Main Library is open. Patrons can request to use the collection by going to the Periodicals reference desk on Level 2.
Materials, both microfilm and paper, can only be used within the building. Patrons log a request on an internal check-out sheet. All materials must be handled with care. White gloves will be worn, if appropriate, for fragile and rare items.
Photocopying of materials is generally allowed. Copying of materials is sometimes made at the discretion of the librarian, who may copy the materials for users. Not all materials can be copied. For example, materials in fragile or poor condition should not be photocopied.
After use, the librarian will return the materials immediately to the shelving truck in the locked collection area.
In special circumstances, patrons are allowed to remove items from the City Library when a deposit comparable to the value of the periodical is left with a staff member. A Reference Loan Agreement form may be used. All requests for loans must be approved by the Manager or Assistant Manager of Level 2. Periodicals of extreme value to the local culture, as well as irreplaceable, old, or fragile periodicals may not be taken out of the Library by patrons.
REF8.3 Procedures for Staff Use
Library staff must follow the same regulations in using the collection as patrons. Materials may be removed from the Periodicals area with approval of the Manager or Assistant Manager of Level 2. Materials removed must be noted in writing.
Approved by Library Board of Directors, December 2006