REF11.1 Policy Statement
Special Collections has a unique role in providing access to information and materials covering the history and civilization of the Salt Lake Valley and items of special note for the patrons of the Salt Lake City Public Library. This is a very valuable resource which requires special care and preservation. Therefore, library staff need to balance the information needs of users with the protection of this collection. As a result, there are special requirements for the use of these materials in order to ensure that the collection remains a viable and accessible resource for future users.
REF11.2 Procedures for Patron Use
The collection is available to patrons during the hours that the Main Library is open. Patrons can request use of the collection by going to the fourth floor reference desk.
Patrons can request one item at a time from the collection. Staff will retrieve the item and log it on the sign-in sheet. All materials must be handled with care. White gloves will be worn if appropriate for fragile and rare items.
Patrons should be instructed to only use pencils around all materials.
Copying of materials is made at the discretion of the librarian, who will copy the material for users. Not all materials can be copied. For example, materials in fragile or poor condition should not be copied.
After use, the librarian will return the materials immediately to the shelving truck in the locked collection area.
REF11.3 Procedures for Staff Use
Library staff must follow the same regulations in using the collection as patrons. Only Level 4 staff are allowed to retrieve materials from the locked area stacks.
Absolutely nothing can be removed from the Special Collections area without approval of the Manager or Assistant Manager of Level 4. Material removed must be noted in writing. Materials are not available for interlibrary loan use.
Approved by Library Board of Directors, December 2006