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CS3.1 General
Electronic communications are an integral part of the way the Library does business. Email, instant messaging, text messaging, social networking, teleconferencing including video conferencing, and video sharing websites are all effective methods of communication and are commonly used in conducting the affairs of the Library. Employees are required to follow specific rules and procedures when utilizing these technologies for Library business and/or when using Library resources.
CS3.2 Responsibilities
CS3.2.1 Employees are responsible and accountable for the way they use electronic communications technologies and for proper management of those communications. Employees should also know and understand the associated policies and procedures.
CS3.2.2 Managers are responsible and accountable for ensuring employees are properly trained and have an understanding of the policies and procedures surrounding the use of electronic communications technologies. Managers are also responsible and accountable to ensure compliance with this policy.
CS3.2.3 Salt Lake City Corporation’s Information Management Services (IMS) is responsible and accountable for ensuring employees are able to communicate using the appropriate technologies in an effective, secure method by deploying the appropriate safeguards in the appropriate way.
CS3.3 Privacy
CS3.3.1 There can be no expectation of privacy related to the use of Library technology in the sending or receiving of any electronic communications. This includes personal communications sent or received from any Library owned technology.
CS3.3.2 This policy and related procedures apply to technology not owned by the Library used for the performance of Library business whether sending or receiving electronic communications.
CS3.4 Electronic Communications Technology
CS3.4.1 Use of Library electronic communications technology for personal communications is allowed to the extent it does not interfere with the employee’s job duties. Personal electronic communications sent or received using Library technology is subject to the same scrutiny as Library business related communications. Personal communications sent or received using Library technology may be reviewed by appropriate Library and Salt Lake City IMS staff.
CS3.4.2 Library employees are required to follow the instructions and guidelines detailed in the procedures enacted to support this policy.
CS3.4.3 Library staff members are to receive training on a regular basis to ensure employees know and understand their responsibilities and the legal requirements when using electronic communications technologies.
CS3.4.4 Associate Directors may, at their discretion, restrict access and availability of any or all electronic communications technology within their workgroups to meet the specific needs of their organization.
Approved by Library Board of Directors, June 2012