Accident/Incident Report

The Accident/Incident Report form is a vehicle for documenting and communicating unusual events that occur. This form is available at all public services desks and on the Library’s Intranet under “Accident/Incident Report.”

E2.1 An Accident/Incident Report form should always be filed under the following circumstances when:

• A problem with physical features of the buildings (electrical systems, elevators, plumbing, etc.) occurs;

• Either a major or minor accident occurs;

• An illegal activity occurs;

• The police or other outside assistance group is called;

• A patron is asked to leave;

• Additionally, Accident/Incident Report forms should be filed when the staff member involved feels that a record of the circumstances needs to be preserved or someone else – the Administration, Librarian-In-Charge, security officer, custodians/ maintenance – needs to be aware of the circumstances. When in doubt, pass on the information.

E2.2 An Accident/Incident Report form is processed as follows. The staff member involved:

• Completes the Accident/Incident Report form,

• Makes a copy for their Agency Manager or their supervisor if the Agency Manager is not present,

• Gives the form to the Librarian-In-Charge before the end of that work shift or leaves the form in the Director's mailbox during business hours,

• Forwards the form to the Deputy Director in next delivery if the accident/incident occurs at a branch and faxes the form to the Administration if immediate communication is appropriate.

E2.3 In order to assure communication, the following people sign off on Accident/Incident Report forms. Original forms with signatures are preferred for sign off. Action is taken as needed:

• Librarian-In-Charge,

• Deputy Director,

• Associate Director,

• Director,

• Business Office (for filing and insurance purposes).

E2.4 In the event of an accident or injury to a staff member, the Accident/Incident Report form does not take the place of a Workers Compensation First Report of Injury form. Anytime a staff member, substitute, or volunteer is injured while working, a Workers Comp Report must be filled out and sent to Human Resources within 24 hours of the accident or injury.

Approved by Library Board of Directors, May 2005