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Public library facilities are defined as designated public forums for First Amendment activities, subject to reasonable time, place, and manner restrictions. The City Library allows persons to film and photograph in public areas of the building so long as such activities comply with this policy, the Library’s Film and Photography Guidelines, and the Patron Behavior and Rules of Conduct Policy. The Library staff may require termination of any non-compliant filming and photography activities.
1.1 Interference with Library Use
Any filming and photography activities must not disrupt Library services, programs, library users, or staff. Library users have a right to and an expectation of privacy and confidentiality in their library use. Filming and photography must not capture the recognizable image of another library user unless they have provided express permission. The right to film or photograph at the library can be restricted if they interfere with the public’s right of access to Library facilities or the safety of users and staff, or cause harm or damage to Library resources and facilities. Filming and photography activities will be limited to the public areas of the Library and will not be allowed in restrooms, offices, and other areas that are not generally open to the public.
Media are welcome to interview Library users, as long as they provide consent and others are not unduly disturbed. Media should be mindful that some Library users are uniquely vulnerable and may be wary of being filmed or photographed. The Library reserves the right to restrict interviews inside Library facilities.
1.2 Casual Filming and Photography
Casual filming and photography activities are generally allowed without advance permission from the Library. Activities are considered casual if they involve only a single handheld camera or video recording device and additional space, access, and/or staff assistance is not required. Casual activities must take place during the Library’s normal operating hours. Capturing images of the exteriors of Library buildings does not require permission from the Library. Library users reserving meeting rooms may allow filming, photography, and news media but are limited to the space(s) reserved.
1.3 Formal and Commercial Filming and Photography
Prior approval is required for filming and photography that is commercial or involves additional equipment, specific locations, non-public hours, and/or require staff assistance. Commercial use means filming or photographing for the purpose of advertising or creating a product intended for sales or generating income. Permission is required if the exteriors of Library buildings will serve as a recognizable background or setting for a commercial project. Fees may apply and insurance may be required depending on the nature and scope of the activities.
1.4 Filming and Photography Safety
Persons filming and photographing are responsible for taking all reasonable and necessary safety precautions and the Library shall have no liability arising from their activities on Library property, including any personal injury, death, damage, harm, or any other claim or loss.
1.5 Affiliation with Library
Persons may not imply that their productions are affiliated in any way with the Library. Further, the name, trademarks, logos, or other identifying marks of the Library may not be used without written permission from the Library. The Library does not make any claim to the copyright of any film or photograph produced within the libraries in conjunction with projects created under this policy.
Approved by Library Board of Directors, February 2023